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ABOUT THE ROLE
Key Purpose of the Role:
Reporting to the Supply Chain Manager, the Purchasing Administrator will be responsible for managing the procurement process to support seamless manufacturing operations. The role involves coordinating the purchase of materials and services, maintaining optimal inventory levels, and ensuring all procurement activities are executed efficiently using SAP software. The Purchasing Administrator will also liaise with suppliers and internal departments to ensure timely delivery and compliance with company standards.
Key Responsibilities
Coordinate Purchasing Activities: Assess manufacturing demand and place purchase orders for stock, overhead spend, and ensure timely delivery of all goods and services ordered using SAP software.
Inventory Control: Monitor and manage inventory levels, track stock movements, and collaborate with departments to optimize stock levels, preventing overstock or stockouts.
Management Resource Planning: Utilise SAP's Management Resource Planning tools to ensure all orders are met On-Time In Full (OTIF).
Procurement Process Management: Oversee the day-to-day procurement process, including issuing purchase orders (POs), goods received notes (GRNs), reconciliation, and invoice management, ensuring purchase requests are closed within 24 hours.
Enforce Procurement Policies: Implement and enforce procurement policies and procedures within the organization, and address any concerns or feedback related to the procurement process.
Supplier Liaison: Act as the primary point of contact for suppliers, negotiating terms, resolving issues, and maintaining strong relationships to ensure the best value and service for the company.
Reporting and Analysis: Prepare and present regular reports on purchasing activities, inventory status, and supplier performance, using data to identify trends and make recommendations for continuous improvement.
Qualifications:
Positive Attitude: Ability to thrive in a fast-paced and dynamic environment.
Professional Experience: Previous experience in purchasing, procurement or similar. Work within a manufacturing environment would be highly regarded
Logistics Knowledge: Expertise in ocean, road, and airfreight processes, including documentation procedures.
Self-Motivation: Ability to work both independently and as part of a team.
Analytical Skills: Strong analytical and problem-solving abilities.
Communication Skills: Excellent organisational and communication skills, capable of interacting effectively with stakeholders at all levels.
Technical Competence: Proficiency in MS Office suite; SAP experience would be advantageous.