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ABOUT THE ROLE
As a Project Planner you will play an active role in project management support of multi-disciplined, multi-sector project delivery work by facilitating the planning, scheduling and controlling processes. Providing advice, support and clear communication of fact-based answers to key management questions which will aid in intelligent and effective decision making, and must escalate and flag internally to the Lead Planner (& Planning Manager) immediately where there is risk to Kirby
Key Functions of the Project Planner
Review Contract documentation and highlight key schedule and tracking requirements
Develop Construction schedule based on high level target schedule and WBS received from Project manager
Support in client schedule negotiations
Labour & Metrics load the schedule based on hours & quantities received from the Commercial Team
Develop the required Trackers and Reporting templates
Develop fully integrated construction schedule in conjunction with the Main Contractor and Project Manager
Measure & track weekly progress and efficiency in consultation with the Site Team and validate this formally with the Commercial Team every 2 / 3 weeks
Highlight potential risks and roadblocks to the project team and lead planner on an ongoing basis
Project Planner Responsibilities
In conjunction with your project team, you will be responsible for the execution of various stages of a project as follows:
Business Unit Support
Point of contact for the Project Manager for all project related planning issues
Develop Schedule’s and Histograms for Bid Support as required by the Lead Planner
Programme Co-ordination (Planning Phase of Project Life Cycle):
Support the implementation of Planning Process
Review Contract documentation concerning Schedule and Reporting Requirements and ensure that they are met
Facilitate Planning Meeting(s) where required
Validation of High Level Target Schedule as received from PM considering current emerging IFC project information
Optimize build schedule & develop “Pinch Pint Register” identifying where we are not in agreement with Main Contractors / CMT schedule
High level labour load of Target Schedule to be completed and S-Curve to be produced
Submit the Schedule and S-curve (& all subsequent schedules) for review and approval to the Lead Planner
Negotiation strategy to be developed to deal with main contractor schedule risk – influence favourable outcome to KGE
Organize with Kirby PM & attend meeting with Main Contractor / CMT to negotiate and agree Kirby optimum build schedule – minute and circulate
Revise / Develop and add agreed level of detail to schedule
Assist Main Contractor / CMT in development of an overall integrated schedule
Ensure that the schedule is “Labour Loaded” and aligned with the Commercial Department Budgets – highlight any weeks where large progress is forecasted to PM’s, Lead Planner & Planning Manager
Produce Build Methodology / Phasing Drawings
Present the latest version of the schedule to the construction team to ensure there is a thorough understanding
Support in Risk identification & mitigation
Status and Performance Advisor (Controlling Phase of Project Life Cycle):
Provide clear communication of early warnings to project management teams obtained from progress reports and knowledge of project field conditions
Advise project teams on ways to improve performance
Monitor package progress and efficiency (direct and subcontract) provide “estimate at completion” on labor man-hour spend in conjunction with the Commercial Team
Chair and facilitate weekly “Look Ahead” Meetings on site with SM’s as required
Progress Measuring / recording & collating actual installation progress for installation progress reporting
Weekly Spent / Earned man-hours efficiency reporting in conjunction with the Commercial Team
Compilation of and issuing of period progress reports (internal / external / dashboard)
Produce Weekly “Drop-line Schedule” cw. 2 week look ahead and 2 week retrospective
Schedule management, revision and maintenance
Escalation of risk items to Lead Planner & Planning Manager
General
Look for new opportunities to improve service to “Internal Customers”
Look for new opportunities to improve processes
You will proactively and vigilantly keep information secure and fully comply with the Kirby Information Security Management System (ISMS).