Finance Assistant

Send applications to chantelle.murray2@keppeldc.com

As Financial Assistant, you are a valuable member of the finance team with a ‘Can Do Attitude’ providing support to the company, the Assistant Financial Controller, and the Finance Director. You will be responsible for keeping detailed and accurate records of all AP and AR activities including the creation of all Purchase Orders and other financial administration duties. The FA must be proactive and have the necessary skills to take on more responsibilities in the absence of the Finance Controller.

DUTIES:

Monthly Financial Reporting:

• Posting General ledger journals

• Preparing monthly accruals

• Preparing and posting monthly prepayments

• Preparing various balance sheet reconciliations

Banking:

• Daily bank transaction recording

• Weekly bank reconciliation

Accounts Payable:

• Manage the Purchase Order and Requisition process always ensuring timely approvals are sought.

• Weekly payment runs

• Deal with any supplier queries

• Supplier onboarding and benchmarking.

• Ensure purchasing policies are adhered to at all times.

• Monthly reconciliations of Creditor accounts

Accounts Receivable

• Prepare monthly invoices for review and approval

• Prepare customer quotes

• Deal with any customer billing queries quickly and effectively.

• Customer due diligence for review.

• Monthly reconciliation of Debtor accounts

General Administration:

• Any other general administration work as required for general office requirements.

• Other ad hoc duties as required

SKILLS

• Ability to effectively communicate.

• Must be proactive and can identify an issue and resolve

• Attention to detail

• Well-developed organisational skills

• Report writing skills

• Team working skills

• Time management skills

KEY PERFORMANCE MEASURES

• Ensure all deadlines are met and duties are performed accurately.

• Adherence to the Finance processes and procedures

• Maintenance of agreed records, contracts, and purchase records.

• Monthly reports and reconciliations are completed accurately

• Supplier agreements are up to date and benchmarked

• Accurate billing is produced and sent to customers within stated deadlines

• Continuous improvement within the Finance function process and procedures

WORK EXPERIENCE/QUALIFICATIONS - REQUIREMENTS

• Minimum 3-yrs experience in a similar role

• Has existing or working towards a recognised accounting qualification (Accounting technician and/or Book Keeping)

• Must have a good understanding and be conversant in Finance terminology

• Excellent numerical skills

• Good verbal and written English

• Excellent knowledge of MS Excel, PowerPoint, Word and other computer skills.

• Experience with SAGE or other equivalent accounting packages

PREFERRED KNOWLEDGE / EXPERIENCE

• Experience working in a services environment

• Experience working in a multinational environment

• Holds minimum Certificate of Accounting Technicians or part qualified/ qualified ACA/ACCA/CIMA/CPA

Send applications to chantelle.murray2@keppeldc.com